Sensus Access and Specialist Transcriptions

Sensus Access

The Disability Service has developed a partnership with SensusAccess to bring its self-service, alternate media solution to the University of South Wales.

SensusAccess provides Inclusion Technology which allows students and staff to automatically convert documents into a range of alternate media including audio books (MP3 and DAISY), e-books (EPUB, EPUB3 and Mobi) and digital Braille. The service can also be used to convert inaccessible documents such as image-only PDF files, JPG pictures and Microsoft PowerPoint presentations into more accessible and less tricky formats.

Convert your document

Follow the four easy steps below to have your document converted into an alternative, accessible format.

The converted document will be delivered in your USW email inbox (please note you will need to use your @southwales email address to access the service).
You may upload one or more files, enter a URL to a file or simply type in the text you wish to have converted.

Sensus Access Conversion Cymraeg

Sensus Access Conversion English

The SensusAccess e-learning course is intended for students, staff, faculty and others who are converting material into alternate formats such as audio books, e-books, digital large-print and Braille, either for themselves or on behalf of others. The course also covers how SensusAccess can be used to improve the accessibility of documents and to make documents easier to work with. A separate module explains how to create documents that comply with the accessibility requirements.

Best Practice Guides:

Document Conversion Best Practice Guide
Accessible Microsoft Word Documents
Producing Braille with Sensus Access

Copyright and Conditions of Use:

You can make an accessible copy if you own the copyright (eg, it’s your own work), have permission from the copyright holder, if the copyright has expired, or if it’s for someone with a print disability.
You need to agree that:
•the copy won’t be shared with others
•you can’t find a commercially available version in an appropriate format
•you abide by the Copyright, Designs and Patents Act, 1988, Section 31A
•you abide by the Data Protection Act when storing or sharing converted files that contain personal data

Specialist Transcription Services

The aim of the Specialist Transcription Services is to provide learning materials in accessible format, the service is aimed at the following students:

  • Blind and visually impaired students
  • Students with Dyslexia and other print impairments
  • Students with physical impairments which limits their capacity to hold or manipulate printed materials

Learning materials can be provided in the following format:

  • Braille
  • Large print
  • Audio
  • Electronic

The average turn around time for completion of accessible materials is 15 working days but this can be longer if materials are not available or during peak times. Requests for materials to be converted to accessible format must be emailed to Where possible, students should provide physical copies of the materials required.

The cost of producing learning materials will be charged to your funding authority and will be met by the Non Medical Helpers Allowance part of your Disabled Student’s Allowance.

Guidelines for Staff

If printed materials are supplied they should be of high quality to enable a good scan to be made. Poor quality materials may be accepted, however this is likely to increase the cost of producing the materials
The cost of producing learning materials in accessible format will be invoiced to department who makes the request.